TABLE OF CONTENTS ARTICLE PAGE IDENTITY I 2 PURPOSE II 2 MEMBERSHIP III 2 Fees, FSHPA Inc. Newsletter, suspensions EXECUTIVE COUNCIL IV 3 Interpret Bylaws ELECTED OFFICERS V 3 Duties, Allowances, Eligibility, Terms, Removal, Vacancies APPOINTED OFFICERS VI 5 Duties, Term STANDING COMMITTEES VII 5 MEETINGS VIII 5 Membership, Awards, Club-Executive Council State Closed Tournament Site ELECTION OF OFFICERS VIII A 6 Election procedures, Voting PARLIAMENTARY AUTHORITY X 6 AMENDMENTS XI 6 ANNUAL AWARDS XII 6 Outstanding Member, Most Improved Player, Hall of Fame STANDING RULES 7 BYLAWS BREVARD COUNTY HORSESHOE CLUB ARTICLE I IDENTITY The name of this organization shall be the Brevard County Horseshoe Club, hereinafter known as BCHC. The BCHC is a sanctioned Club organized under the FSHPA Inc. (Florida) and NHPA Horseshoe Pitchers Association of America, hereinafter known as NHPA. ARTICLE II PURPOSE The purpose of the BCHC shall be to teach, foster, develop, and promote the sport of horseshoe pitching within the State of Florida and more specifically the County of Brevard, Florida. Also, it will authorize, provide guidelines, and schedule all NHPA/FSHPA Inc. sanctioned tournaments in Brevard County, both as a recreational pastime and a competitive sport. ARTICLE III MEMBERSHIP Section 1. Any reputable person may become a member upon payment of annual dues as designated in these Bylaws. Section 2. Juniors may join at a reduced fee as designated in these Bylaws. A junior is a person, aged up to 17 years, who will not have his/her 18th birthday during the membership year. Section 3. Annual dues for an adult BCHC membership is $39.00 of which $11.00 is allocated to the FSHPA Inc. and $25.00 to the NHPA and $3.00 Club dues. Annual dues for a junior member are free. Section 4. A membership card shall be issued and payment of dues will be so noted on the member's NHPA card. Section 5. Dues are due and payable on January 1, or upon joining. Membership expires on December 31 of the current year. Section 6. A member shall not be in good standing when annual dues are more than (30) thirty days late. Section 7. Any member may be suspended for; a. willfully violating any official rule or Bylaw of the FSHPA Inc. or NHPA. b. fixing games, cheating, or being a part of any other conduct unbecoming a member. c. placing a bet of monetary value on a contestant, or self, when participating in competition. d. using unsanctioned horseshoes in a tournament. e. indulging in actions, words, or phrases disturbing to others. f. using profane language when on the tournament grounds. g. forfeiting in a tournament for an unapproved reason. Section 8. For any of the above reasons, a member may be suspended for one year. Section 10. No member shall be suspended until given a fair hearing before the Executive Council, or Board appointed by same. Section 11. Members who have been suspended for one year may be reinstated after one year has lapsed, by a majority vote of the Executive Council. ARTICLE IV EXECUTIVE COUNCIL Section 1. Members The Executive Council shall be made up of the Elected Officers of BCHC plus the immediate Past President. Section 2. Authority a. The Executive Council shall have full power to conduct the business of the BCHC between annual meetings provided such business is not contrary to the Bylaws of the BCHC. b. When required, the Executive Council shall define and interpret these BY-LAWS. It's rulings shall be official, unless overturned by a two-thirds vote of the membership. Section 3. Meetings a. The Executive Council shall meet at the call of the President or any three (3) members of the council. b. A quorum for any meeting of the Executive Council shall be three (3) members. Any motion that is voted on must past by a majority vote. c. The Executive Council may conduct business by mail, email or telephone when necessary. ARTICLE V ELECTED OFFICERS Section 1. The elected officers of the BCHC shall be; a. President b. First, Second, Third Vice-President c. Secretary-Treasurer Section 2. Duties of the elected officers: a. The President shall; 1. be the chief executive officer of the BCHC. 2. preside at all meetings of the BCHC. 3. have power to assign specific duties to other officers. 4. appoint any committee, Standing or Special, name its chair, change the make-up of a committee, fill any vacancies or discharge the committee as is deemed necessary for the good of the organization. b. The Vice-Presidents shall; 1. in their order, assume the duties of the President in the absence or disability of the President. 2. assist the President, when requested, and assume any duties that their offices imply. c. The Secretary-Treasurer shall; 1. be custodian of all funds, property, records and any other BCHC. 2. keep records of all monies received and disbursed, provide a written statement of same; quarterly to the Executive Council and annually to the membership. 3. deposit all monies received to the account of "BCHC" in a federally insured bank. 4. keep accurate records of memberships in BCHC. 5. pay all bills for routine supplies and all other special purchases approved by the Executive Council and/or Club President. 6. create and present annual budget for approval at the annual business meeting. Section 3. Officers allowances: President $100.00 Tournament Directors $20.00 For Each Tournament Secretary-Treasurer.... $3.00 per paid adult member. Section 4. All officers must; a. be members of FSHPA Inc. and NHPA b. be a legal resident of Florida as determined by voting, tax and/or driver's license laws. Section 5. Term of office: a. All officers shall serve a two-year term. b. The President, and Second Vice-President shall be elected in odd numbered years. c. The First and Third Vice President and the Secretary-Treasurer shall be elected in the even numbered years. d. The newly elected officers shall take office immediately after the election in which they are elected. Section 6. Removal from office: a. Any officer may be removed from office upon failure to perform the duties of the office or for any reason that brings discredit to the BCHC. b. Removal from office shall be by majority vote of the remaining members of the Executive Council. c. Officers electing to run for another office must first resign his/her present office, by notifying the Executive Council of his intent. Section 7. Vacancies in office: Any vacancies in office, except that of the President, shall be filled within thirty days by the President, with the approval of the Executive Council. Section 8. Records and property held by officers: Upon completion of their term, all outgoing officers, and committee chairs, shall deliver to their successors, all records and property of the BCHC held in their possession. ARTICLE VI APPOINTED OFFICERS Section 1. The officers appointed by the President shall be; a. Public Relations Position Section 2. Duties of the appointed officers: a. The Public Relations Officer shall; 1. Maintain the BCHC web site. 2. Submit pertinent articles about BCHC members, tournaments, league and any other items of interest to the news media All appointees shall serve for an indefinite period as determined by the Executive Council. ARTICLE VII STANDING COMMITTEES Section 1. The Standing Committees of the BCHC Inc. shall be: 1. As establish by the President and approved by the Executive Council. ARTICLE VIII MEETINGS Section 1. Annual Membership Meeting At this meeting, the annual membership banquet is held in conjunction with the presentation of annual awards. The election of officers, presentation of the annual financial report, budget approval and other items of interest may be conducted at this meeting. Section 2. Quarterly Club-Executive Council Meeting a. The Executive Council is empowered to conduct the business of the organization at this meeting, except for that conducted at its Annual Membership meeting. b. Four of the members identified in (a), above, constitute a quorum. c. Members identified in (a), above, must be present and possess a current FSHPA Inc./NHPA membership card. Each shall have one vote. d. The President, with consent of the Executive Council, shall set the date of this meeting. e. A copy of the minutes of this meeting shall be posted at the Cocoa and Melbourne courts within 14 days of the date of the meeting. ARTICLE VIII A ELECTION OF OFFICERS Section 1. The President shall appoint an election committee and a committee chair for the current calendar year who's function shall be: a. Actively seek out candidates for those offices being elected in the current year. b. Conduct the election of officers. ARTICLE IX ( Remove ) ARTICLE X PARLIAMENTARY AUTHORITY The rules contained in the current edition of "Roberts Rules of Order Newly Revised" shall govern the proceedings of the BCHC in all cases to which they are applicable and in which they are not inconsistent with these Bylaws. ARTICLE XI AMENDMENTS Section 1. These Bylaws may be amended at any Annual Membershipl Meeting. Advance notice of proposed amendment(s) must be provided to the membership. Amendments may be clarified and/or modified at the annual Membership meeting. The amendment(s) will be adopted following a two-thirds majority ,favoring vote, of those members present. ARTICLE XII ANNUAL AWARDS OUTSTANDING MEMBER This award shall be made annually to the BCHC member who has done the most during the previous calendar year to promote and foster the sport of horseshoe pitching. The requirements for this award are: Section 1. Any BCHC member may nominate another member. Nominations shall be sent to the BCHC President. (Deadline date must be established) Section 2. The nomination should contain sufficient information to permit an intelligent evaluation of the person's entitlement to this recognition. Section 3. The Executive Council shall select the recipient of this award based upon the information provided, or otherwise obtained ,concerning the nominee. MOST IMPROVED PLAYER This award shall be made annually to the member who has most improved his/her ringer average over the previous "league year's" ringer average. Section 1. Eligibility - The member must have competed in January through June BCHC sanctioned league as follows: a. Forty (40) games during the current league and forty (40) games in the previous sanctioned league. c. Ringer average comparison must be at the same pitching distance. d. The member must be a member in good standing. Section 2. The Secretary-Treasure will determine the recipient of this award based upon the officially attained ringer averages. STANDING RULES Standing Rules are for guidance of the Executive Council. They may be adopted, changed or suspended by majority vote at any meeting without notice. Between meetings, the Executive Council may adopt, change, or suspend a Standing Rule; but it must be ratified at the next meeting for it to continue. Standing Rules take effect immediately. 1. The executive Council members shall have their annual FSHPA Inc./NHPA membership, Club dues and Annual membership Meeting Banquet fees paid by the BCHC. 2. The Executive Council, by majority vote, may authorize the purchase and presentation of special awards they deem suitable for the advancement and goodwill of the FSHPA Inc. 3. The FSHPA Inc. Sales Agent and sub-distributors have sole sales rights at FSHPA Inc. sanctioned tournaments. 4. The following must be published in the BCHC Newsletter: a. The Annual Report of the Secretary-Treasurer. b. League results. c. Changes to BCHC BY-Laws. 5. An amount, up to $50.00 (fifty dollars) may be expended for flowers or other appropriate remembrance upon death of a member. 6. Expenditures over $250.00 must be approved by membership. 7. The BCHC shall maintain a SPECIAL bank account to cover losses or other contiingencies. Withdrawls from this account shall require prior approval of the Executive Council and the signature of two FSHPA officers (preferably the President and Sec-Tres). The BCHC will strive to maintain a minimum balance of $2,000.00 in this account at all times. 8. The Executive Council shall have as a minimum four meetings per calendar year; one in each calendar quarter. Each quarterly meeting date, time and place must be published in the BCHC newsletter. The annual Club Officers/Executive Council meeting shall qualify as one of the quarterly required meetings. The President may call additional emergency meetings as the need arises. 9. Any member wishing to speak before the Executive Council at any scheduled quarterly meeting will be allowed up to five minutes time to make their presentation. Member's intention to speak and the subject matter to be presented must notify the President prior to the scheduled meeting. 10. The nominating Committee Chairperson or any member of the nominating committee may not be a current member of the Executive Council. 11. Any expenditure exceeding $50.00 (tournament expenditure excluded) must have Executive Council Approval. Revised 1-20-2007 BCHC, INC. BY-LAWS REV 05/09/03 REV 01/14/18 1